SHIFT EXCHANGE TEMPLATE UPDATE
So, when push comes to shove, you - the owner or manager - have a vested interest in making sure all availability information is up to date and accurate.īut is it your responsibility to chase down each and every team member in order to watch them update their employee availability form? No. Availability: Whose Responsibility Is It?Īs we mentioned in the section above, employee availability directly affects the way you do your job, the way your team works together, and the efficiency of your business.
Maintain your employee availability forms, keep them up to date, and refer to them often when optimizing your workforce and building your staff rota. Once recognized, you can work to improve the situation through on-the-job training and frequent performance reviews.ĭon’t skip this vital step in the scheduling process. Monitoring changes in your employees’ availability over time can help you spot trends that may indicate that a team member is unhappy in their job. You’ll know who can work when and will be able to create schedules that fill the needs of both your team members and your business.Įmployee availability forms can also help you identify and handle disgruntled or problem employees before they affect other team members and your business as a whole. Keeping your employee availability forms up to date and accurate will prevent this from becoming an issue. If you can’t put the right people in the right job because of inaccurate availability information, your business will suffer.įor example, if you built the perfect lunch-rush shift around employees who are both efficient and personable but one or two of those employees can’t work because of availability issues, the quality of that shift, the customer experience, and the reputation of your business can deteriorate. Why Are Employee Availability Forms Vital?Įmployee availability is the cornerstone of your team’s schedule - and, ultimately, the success of your business.Ĭertain shifts require specific skills and character traits. It just depends on what information you need to make your scheduling process run as smoothly as possible. What Are Employee Availability Forms?Īn employee availability form is pretty self-explanatory: it’s a piece of paper on which your employees indicate when they can and cannot work.įor simplicity’s sake, many businesses only ask for hours that employees can’t work, rather than making them list all the hours they can work. Make any additions or revisions to the recipients in the To, Cc, or Bcc box, Subject, or message body that you want.If you find that your employees are frequently changing shifts, informing you at the last minute that they can’t work a shift you’ve already scheduled, or just not showing up, it’s time to implement an employee availability form. Select the template, and then click Open.
If your template is saved in a different folder, click Browse, and then select the template.
SHIFT EXCHANGE TEMPLATE WINDOWS
The folder location (in Windows Vista and later operating systems) is c:\users\ username \appdata\roaming\microsoft\templates. In the Choose Form dialog box, in Look In, click User Templates in File System. On the Tools menu, point to Forms, and then click Choose Form.
Send an email message based on a template In the File name box, type a name for your template, and then click Save.īy default, templates are saved (in Windows Vista and later) to c:\users\ username \appdata\roaming\microsoft\templates. In the Save As dialog box, in the Save as type list, click Outlook Template. In the message window, click the Microsoft Office Button, and then click Save As. In the message body, enter the content you want. Keyboard shortcut To create a new email message, press Ctrl+Shift+M. On the File menu, point to New, and then click Mail Message.
SHIFT EXCHANGE TEMPLATE UPGRADE
Upgrade to Microsoft 365 to work anywhere from any device and continue to receive support. Important: Office 2007 is no longer supported.
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